Many organizations are starting to realize the value of human capital. The qualification, skillset, training and productivity of employees can make or break a business. Companies are now dedicating more resources for recruiting, training and managing their workforce, this is called Human Capital Management (HCM). There are a number of HCM softwares which are designed to automate, assist and streamline the tracking and development of existing employees and new hires effectively.
What are the Main Features of HCM Softwares?
If you would like to know what is HCM software, its key features and benefits, we must first need to understand the processes it manages. The common features of a HCM software deal with the process of recruitment, onboarding, training and performance management. HCM softwares can be easily integrated into other business operations such as HR and payroll software solutions and third party applications. A new feature that HCM vendors are now including is time tracking and attendance. With this in place, any overpayment in payroll can be prevented and minimize the risk of compliance violations.
Core HR Capabilities
The core HR capabilities include platform integrations for compliance management, employee data management, payroll and administration. By enabling these functions, the HCM software can reduce the burden of admin tasks that are usually routine and mundane.
For effective human capital management, the HCM software should have automated features for tasks such as learning and development, succession planning, talent analytics, recruitment, employee onboarding, compensation management and performance management.
HCM softwares also offer workforce management features which are designed to improve the efficiency of work related tasks and boost productivity. The features that workforce management includes are workforce analytics, workforce planning and scheduling, leave management, time and attendance management.
HR Service Management
HR service management offers features that enable employee self-service, intranet portal, manager self-service, HR helpdesk, employee chatbots and mobile accessibility.
Data and analytics are the most powerful aspects of a business. HCM software offers features for business intelligence such as effective reporting processes, predictive analytics and data visualization.
The Difference Between HCM and HRMS
While these terms, Human Capital Management (HCM) and Human Resource Management Systems (HRMS) are used interchangeably, they serve a different purpose. The main objective of HCM softwares is to strengthen the productivity of the workforce while HRMS is related to managing tasks of the HR department.
Locate and hire skilled workers
Raise skills standards within the workforce
Ensure accurate recordkeeping
Boost company productivity
Streamline benefits administration and management
Establish performance goals and track progress
Connect recruiting and training to database for ease of organization
Focus on employees as individuals
Broad focus on workforce as a whole
Support employee development
Assistance with compliance
What is New Hire Paperwork and When is it Used?
When starting a new job, there are certain documents to be submitted. These documents include job applications, employment contracts, internal company forms and tax forms such as W-2, W-4 and I-9.
The Employee’s Withholding Certificate or form W-4 is required to be submitted by new hires. The details from this form are needed to calculate the federal tax withheld from an employee’s paycheck. Existing employees should also update form W-4 every year as the federal tax amount withheld is calculated based on certain employee factors such as marital status, filing status and family size.
When starting a new job, your new employer may ask for a copy of your previous W-2 forms. This is necessary to verify the previous compensation availed from your previous workplace. Check to see if your company follows W-2 compliance, if you do not have your prior w-2 forms, approach your HR department and ask them how to go about the process.
The Employment Eligibility Verification form is mandatory if you have a job offer in the United States. Also called form I-9, it serves as proof that you are legally entitled to work in the country. Each new hire will have to submit form I-9 to their employer which will be kept on file.
Internal Company Form
Part of the new hire paperwork, internal company forms are required for the company’s reference. Mandated by law, the internal company forms will include the following details.
The employee handbook.
Drugs or alcohol related policies.
Security and confidentiality agreements.
Criminal record of new hires (if any).
Employment Contract Form
This form will be given to new hires on the first day of job. The employment contract form contains the following details.
Employee benefits and compensation.
Company profile and information.
Factors and conditions for possible termination.
Job description and designation.
The length of employment (for contract-based work).
The schedule and work timetable.
Before you leave for your first day of work, ensure that you have a copy of all work related documents as well as your higher education documents. The company may require proof of a college degree or might request for your college transcripts. Keep in mind that you will have to produce original documentation to verify your work eligibility and identification such as a driver’s license, passport or state ID and a certificate that states you are legally in the United States such as an original birth certificate or a social security card.
Software as a Service (SaaS) companies host applications and make them available to customers through the internet. An SaaS company runs and maintains databases, servers and softwares that allow the application to be accessed online by using web browsers. SaaS vendors normally charge customers through a subscription fee either monthly or annually. These subscriptions are priced based on the amount of data that needs to be stored, the number of active users and the level of technical support required.
The Types of SaaS Applications Companies Use
1. Customer Resource Management (CRM)
These allow SaaS companies to manage their customer information and lets them track customer sales through their product pipeline.
2. Enterprise Resource Planning (ERP)
This type of SaaS application is designed specifically and is most suited for large organizations.
3. Accounting and Invoicing
Certain SaaS companies mainly focus on invoicing and billing services. While some also offer an entire range of financial tools such as tracking and reporting financial services.
4. Project Management
This type of SaaS application assists collaborators in communicating efficiently and to stay on track.
5. Web Hosting and E-Commerce
This type of SaaS application allows access to remote servers that can handle the needs of a business when it comes to its online presence.
6. Human Resources
SaaS companies also provide specific tools that can track employee working hours, schedule employee tasks and even manage the payroll and hiring process.
7. Data Management
SaaS applications can assist in analyzing weak points, create contingencies and securely encrypt sensitive company data.
What are the Benefits of SaaS Companies?
The main benefit for SaaS companies is that it is more efficient to use and operate. It can run as a centrally managed application instead of installing the software onsite. Some of the major benefits are listed below.
SaaS companies price their services on a subscription basis. Due to this, customers will have lower initial costs as the need to invest in expensive hardware is eliminated.
Low Effort Updates
SaaS companies maintain the services they provide. They can update their software centrally when required. Customers do not not to manually install the software or download updates.
SaaS vendors allow customers to access their services from any device with an active internet connection and from any location. With this feature, businesses who use SaaS are not confined to a central location.
SaaS vendors invest in the Information Technology (IT) required to maintain and troubleshoot their applications so that their customers do not have to. Almost all SaaS companies have the resources and hardware to maintain system reliability and data security.
SaaS vendors offer customers with the option to add more users or expand capacity if the need arises along with an increase in the subscription fee. Customers do not have to purchase additional hardware or software, making the expansion process much easier and hassle free.
What are Some Examples of SaaS Companies?
Microsoft provides their corporate users with desktop productivity tools which run on the cloud under their SaaS product called Office 365. AI powered features are also integrated through Microsoft Teams. Office 365 offers all their Office applications such as Outlook, Word, Excel, Powerpoint, Skype for Business, OneDrive, etc. which are infused with chat based collaboration, video integration and file sharing.
Google offers business customers with their cloud productivity software called G Suite which is comprised of applications such as Gmail, Docs, Sheets, Drive, Calendar, Slides, Google+, etc. G Suite also consists of enterprise specific tools such as Hangouts Meet and Hangouts Chat used for efficiently collaborating and communicating.
What is OnUpKeep?
OnUpKeep is a mobile first Computerized Maintenance Management System (CMMS). The software allows businesses to manage their faculty and staff and includes asset tracking, inventory counting, etc. on a single platform. It lets businesses create work orders, receive real time notifications, communicate with technicians and gives them a 360 degree point of view. OnUpKeep has established itself as a strong player in maintenance management (preventive maintenance, inventory management, etc.). Some of their top clients include big names like Unilever, McCormick, Yamaha, etc.
What are the Main Features of Using OnUpKeep?
OnUpKeep has some unique features that allow its users to automate a number of operations, some of the most useful ones are listed as follows.
When running a business facility, it is crucial to monitor and maintain it thoroughly. For these reasons, a system with access for everyone to collaborate can keep everyone on the same page and reduce the chance of errors in your workflow. OnUpKeep provides its users with a convenient way to prioritize important tasks and approve work order requests.
Preventive Maintenance Scheduling
The reason for preventive maintenance is to avoid a complete breakdown of an asset or a part of the facility. OnUpKeep offers you with tools to schedule preventive maintenance tasks and get insightful reports.
When managing a facility, it can be quite challenging to track the depreciation of certain equipment among other assets. The depreciation tracking feature from OnUpKeep allows you to monitor the value of your assets which can provide you with additional insight on whether to discord, sell or continue using said equipment. OnUpKeep was founded in 2014 and is a CMMS that has been specifically designed as a mobile first highly versatile tool which can be accessed on Android or iOS operating systems. It is known for its user friendly interface and convenience but most important of all, it has a round the clock customer support team available to answer any concerns you have.
Website redesigns can be a daunting, overwhelming and even dreadful task. We’ve been doing this since 2015 and like to think we know a thing or two about how to make this process a bit easier on yourself. Below are five key areas that you can be organized on going into your project that will help you have a successful redesign.
1 – Goals & Objectives
Every site should have clearly defined goals and objectives. This is your foundation for all decision making. Think about how you would define your redesign as successful. Not only at launch but a year later. Here are a few common goals.
• Generate more leads (form fills, phone calls, etc.)
• Sales. Help aid in the sales process by supporting the process a prospect goes through during this process via the website.
• Make the site easy to maintain
• Produce more traffic from organic searches (SEO)
Spend some time talking through your success metrics with your team. This will help guide your thinking throughout the entire project.
2 – Calls To Action
Every website must have at least one primary Call To Action. Think through what these may look like and how they may differ on the various sections of your site. Also consider different levels of aggression with your CTA’s. Here are a few CTA’s that will help get your CTA juices flowing.
• Phone number/contact information- make it easy for the user to get in contact with you. Remember not everyone will fill out a form, some people prefer to call you on the phone.
• Lead Form- make your lead forms prominent, keep the amount of fields short (3-5 is ideal) and think of different ways to say “submit” that may draw more attention.
• E-newsletter signups- make it easy for a prospect to stay informed about what your company is all doing. This is a great indicator of the user showing great intent towards a future sale.
• Whitepaper downloads- what kind of super informative content could you create that someone would be willing to give you their contact information for? Infographics, industry statistics and trends? This is a great “soft” lead that feels less intrusive to the end user.
3 – Photography
A great site, from a design perspective, is often the result of beautiful, well thought out photography. Make every attempt to not use stock photography. Authentic photos of your business, people, community and so on will help build trust and confidence with your site. Here are some additional things to consider in planning your redesign and the photography needed.
• Make a list of what you will want photos taken of. Think about seasonality for any shots that will be outside and make sure you plan around that.
• Consider how a photo will be used on a site. Most of the time you will need horizontal pictures for your site.
• Make sure that the primary focus of the photo isn’t centered. Remember that you will often overlay text, CTA’s or other elements on top of a photo. For that reason we like the focus to not be centered.
• Do you want people in your photos? If so, can it be your own employees or will you need models?
4 – Content
Content is king! Right? Content can also be a huge timeline killer if you don’t plan properly for it. We always say to start thinking about and working on your content even before the project has started. Here are a few tips to help get you organized with your content.
• Assess your site outline. Are there areas of your site that are no longer needed or areas that need a higher prominence? Starting with a review of your outline will help create a priority for your content needs.
• Make sure you have a consistent voice throughout the site
• While details are great, think about how you can make the content easier to consume. Consider creating bulleted lists so users can easily skim your content.
• Think through what images or graphics could help make this content even better.
5 – What Sites Do You Like?
Think about other sites that stand out to you. What is it about them that makes them stand out for you? Thinking through this you don’t have to limit this to only your industry. If there are elements you like make notes on why you like them. Giving examples will help a designer get into your “mind’s eye” and gain a better understanding from a design perspective. Remember, design is subjective, so this is an important process to help paint the proper picture with your designer. Here are a few other things to consider when picking out sites you like.
• Why do you like this site and how can it apply to your redesign project?
• What specifically do you like about the site? The more specific you can be the better. Defining this makes you really think about what “good” design means to you.
• Look for sites that have similar features to what you have. For example, if you have a calendar, look for examples of calendars that you like.
• Sometimes it is also a good idea to point out sites or elements on sites that you don’t like.
Going into a website redesign you can never be too prepared. Contact Prince Aboagye for all your website redesigns.